AV Site Setup & Training Guide
Pre-Setup Checklist
- Confirm room booking & access
- Power check (outlets, surge protectors)
- Inventory all equipment (microphones, mixer, lights, stands, cables, computer)
- Confirm software licenses and updates
Cable Layout & Management
- Cable Types: XLR, USB-C, HDMI, Power Cables
- Use Velcro ties and cable clips for organization
- Avoid running audio cables parallel to power cables
Hardware Setup
- Microphones: Dynamic or Condenser; 6–12" from mouth
- Cameras: Mounted and HDMI-out to capture card
- Lighting: 3-point setup (Key, Fill, Back)
- Mixer: Label channels, set gain levels
Software Setup
- Set input/output in recording software
- Create labeled track templates
- Set up OBS scenes and sync audio
Teardown & Post-Session
- Wrap cables using over-under method
- Label and store gear in bins
- Clean surfaces, reset room
- Upload files and notify post-production
Troubleshooting Guide
- Mic not working → Check XLR and phantom power
- Audio delay in OBS → Adjust sync offset
- Camera not showing → Check source and USB port